Frequently Asked Questions (FAQs)
This page will be updated as new information becomes available. Check back frequently for the most up-to-date details about the AOSSM 2022 Annual Meeting.
The Annual Meeting will take place at The Broadmoor located at 1 Lake Avenue in Colorado Springs, CO. Unless otherwise noted, meetings and events will take place at The Broadmoor.
Your safety is our top priority. We will continue to work closely with all our partners and the Broadmoor to create a safe and healthy environment for all and will abide by federal, state, and local mandates at the time of the meeting, collaborating with our service partners to ensure appropriate measures are in place.
At this time, AOSSM will not require proof of COVID-19 vaccination or a negative test result to enter the Broadmoor or any venues at AOSSM official events.
In addition, masks will not be required. However, participants should feel comfortable doing what is best for their personal well-being. Masks will be available on-site by request.
If any last-minute changes are required, we will announce at the meeting.
Pricing for the AOSSM 2022 Annual Meeting varies depending on the date of registration and category. See Registration Information Here.
Each registration fee includes all group continental breakfasts, coffee breaks, receptions, registration materials, exhibit hall, and general and concurrent educational sessions. Breakfast and coffee breaks will take place outside of the session rooms. Lunch is provided for all attendees in the Exhibit Hall on Thursday, Friday, and Saturday starting at 11:45 a.m. until 1:15 p.m.
No, hotel rooms can be booked at the AOSSM discounted rate before registering for the meeting. We encourage booking in advance as hotel rooms fill up fast. You can safely make your hotel reservation. ConferenceDirect is the only official hotel partner endorsed by the AOSSM 2022 Annual Meeting. If you are contacted by other third-party companies offering hotel booking assistance or discounted rates, please be aware they are most likely a scam and AOSSM cannot guarantee your hotel reservations upon arrival.
No, there is an additional fee for all Instructional Courses, which can be added on during online registration.
You must first apply for an AOSSM Membership. After your membership is approved, you can register at the member rate.
Business casual is encouraged; however, we recommend checking the weather forecasts in advance. Remember that convention centers and hotels often are kept at colder temperatures.
WiFi will be available throughout all meeting spaces at The Broadmoor.
Requesting a letter of invitation may be done during the online registration process.
Yes, guests will need to be added to your registration. During the online process, select the “Guest” functionality prior to checking out. Guests will be allowed access to the opening reception, family party, and the presidential guest speaker. Additional tickets can be added to your registration for the Welcome Reception and Family Event if they are attending with you. Any guests under 21 years old must be accompanied by an adult. You can add guests and/or guest tickets for events at any time after completing your registration by returning to the Resource Center.
There is no age limit; however, those under the age of 21 must be accompanied by an adult.
You may pick up your badge at the Broadmoor during posted registration hours. It is recommended that you bring your email confirmation along with you to expedite the badge printing process. Meeting Badges will not be mailed in advance. Badge pickup will be open during the following hours (subject to change):
Wednesday, July 13
12 - 5 p.m.
Thursday, July 14
6:30 a.m. - 5 p.m.
Friday, July 15
6:30 a.m. - 5 p.m.
Saturday, July 16
6:30 a.m. - 4:30 p.m.
Sunday, July 17
8 - 9 a.m.
Available late Spring 2022, the AOSSM meeting app will help you stay up to date with meetings and events and access materials from your mobile device.
The exhibit hall will be open (hours subject to change):
- Thursday, July 14 from 10 a.m. – 5 p.m.
- Friday, July 15 from 10 a.m. – 6:00 p.m.
- Saturday, July 16 from 10 a.m. – 1:30 p.m.
If a registrant cancels their registration for the AOSSM 2022 Annual Meeting, the following goes into effect:
Registrations, less a $150 processing fee, are refundable only if a cancellation notice is submitted to [email protected] on or before Friday, June 17, 2022. All refunds will be issued back to the original payment type. Registration fees for cancellations received after Friday, June 17, 2022 are not refundable.
Please note: Registration cancellations will not automatically cancel your hotel reservation. Any changes to your hotel reservation will need to be made directly through the AOSSM official designated hotels here.
Hotel Changes and Cancellations
Reservations may be cancelled, or arrival and departure dates may be changed, until Friday, June 17, 2022 without charge. After this date, your credit card will be charged a one (1) night's room and tax deposit which is non-refundable.
The Broadmoor requires cancellations be made at least ninety-six (96) hours prior to arrival to avoid the penalty of two (2) night's room and tax.
Changes can be made directly through the AOSSM official designated hotels here.
Please note: Cancelling your hotel reservation does not automatically cancel your meeting registration. To cancel your meeting registration, please submit your request to [email protected].
AOSSM reserve the right to cancel or reschedule the AOSSM 2022 Annual Meeting or any related programs. Should the AOSSM 2022 Annual Meeting be cancelled, your registration fees will be refunded in full. Should circumstances arise that result in the postponement of the AOSSM 2022 Annual Meeting, AOSSM has the right to either issue a full refund or transfer the registration to the same meeting at the new, future date. AOSSM will not be responsible for reimbursement of any participant’s travel expenses related to the cancellation or postponement of the meeting. Attendees are encouraged to purchase personal travel insurance.
Refer to the above “Hotel Changes and Cancellations” section for guidance regarding cancelling or modifying accommodation reservations. Reminder, any accommodation changes can be made directly through the AOSSM 2022 Annual Meeting official designated hotels .