FAQs

The Annual Meeting will take place at the Music City Center in Nashville, TN from July 10 – 12, 2025. Unless otherwise noted, meetings and events will take place at this location.

Pricing for the Annual Meeting varies depending on the date of registration and category. Please visit the Registration page for details.

Each registration fee includes all group continental breakfasts, boxed lunch, registration materials, exhibit hall, general and concurrent educational sessions, Welcome reception on Thursday evening and Closing Night Event on Saturday evening.

No, hotel rooms can be booked at the AOSSM discounted rate before registering for the meeting. We encourage booking in advance as hotel rooms fill up fast. You can safely make your reservation through ConferenceDirect, the only official hotel partner of the AOSSM 2025 Annual Meeting.

Please be aware: any other third-party offers of hotel booking assistance or discounted rates are most likely fraudulent, and AOSSM cannot guarantee your hotel reservations upon arrival.

No, there is an additional fee for all Instructional Courses, which can be added during online registration, later by modifying your existing registration, or onsite.

Business casual is encouraged; however, we recommend checking the weather forecasts in advance. Remember that convention centers and hotels often are kept at colder temperatures.

Wi-Fi will be available throughout all meeting spaces and the exhibit hall at Music City Center.

Requesting a letter of invitation may be done during the online registration process.

Yes, guests will need to be added to your registration. The cost per guest is $65 and includes entrance to the Welcome Reception on Thursday evening and the Closing Night Event on Saturday evening. Any guests under 21 years old must be accompanied by an adult and do not need to be registered.

There is no age limit; however, those under the age of 21 must be accompanied by an adult 21 or older.

Physician nonmembers who qualify as Active or MD Affiliate member types with a paid registration. You will receive instructions via email within two business days of completing your nonmember meting registration. If you have never been a member of AOSSM before, you may need to complete a membership application. The $150 fee will be waived. Once your membership is approved, you’ll receive immediate access to your benefits. Your membership will expire Dec. 31, 2025. You will be invited to renew at the regular dues cost in the fall. If you cancel your meeting registration before the published deadline, you may choose whether to suspend your membership or subtract dues from your refund.

You may pick up your badge at the Music City Center during posted registration hours. It is recommended that you bring your email confirmation along with you to expedite the badge printing process. Meeting Badges will not be mailed in advance.

• Thursday, July 10 from 10 a.m.–6:30 p.m. (Welcome Reception from 5-6:30pm)
• Friday, July 12 from 9:30 a.m.–4:00 p.m.

Please see the Exhibitor Information page for details.

Contact information:

• Craig Baker, Booth Sales
• Shirley Harris, Confirmed Exhibitors- Assistance
• Melanie Stanton, Sponsorship Opportunities

Registration Cancellation Policy:

If a registrant cancels their registration for the AOSSM 2025 Annual Meeting, the following goes into effect:

Registrations, less a $150 processing fee, are refundable only if a cancellation notice is submitted to [email protected] on or before Friday, June 13, 2025. All refunds will be issued back to the original payment type. Registration fees for cancellations received after Friday, June 13, 2025, are not refundable.

Please note: Registration cancellations will not automatically cancel your hotel reservation. Any changes to your hotel reservation will need to be made directly through the AOSSM official designated hotels here.

Hotel Changes and Cancellations

Reservations may be cancelled, or arrival and departure dates may be changed, until Friday, June 13, 2025, without charge. After this date, your credit card will be charged a one (1) night's room and tax deposit which is non-refundable. Guests who no-show, cancel, or reduce their dates less than 72 hours prior to check in will be charged one night's room and tax.

Changes can be made directly through the AOSSM official designated hotels here.

Please note: Cancelling your hotel reservation does not automatically cancel your meeting registration. To cancel your meeting registration, please submit your request to [email protected].

AOSSM reserves the right to cancel or reschedule the AOSSM 2025 Annual Meeting or any related programs. Should the AOSSM 2025 Annual Meeting be cancelled, your registration fees will be refunded in full. Should circumstances arise that result in the postponement of the AOSSM 2025 Annual Meeting, AOSSM has the right to either issue a full refund or transfer the registration to the same meeting at the new, future date. AOSSM will not be responsible for reimbursement of any participant’s travel expenses related to the cancellation or postponement of the meeting. Attendees are encouraged to purchase personal travel insurance.

Refer to the above “Hotel Changes and Cancellations” section for guidance regarding cancelling or modifying accommodation reservations. Reminder, any hotel changes can be made directly through the AOSSM 2025 Annual Meeting official designated hotels here.